Finance

Build structured AR and AP charge lines with buy and sell amounts, FX rate snapshot, charge category, GL account code, and tax group. Charge totals roll up to the job cost sheet and gross profit calculation automatically.

Generate tax invoices from job charge lines, issue them by email with PDF attachment, and track payment status per invoice. Supports partial payments, advance invoices, and consolidated billing for high-volume customers.

Raise AR and AP credit notes with reason codes, original invoice reference, and automatic GL reversal journal entries. Credit notes appear in the customer and supplier ledger and adjust ageing balances in real time.

Define named exchange rate groups — SPOT, FIXED, BUDGET — and update daily market rates by currency pair. Rates are snapshotted to charge lines at creation time, locking in the FX exposure for margin reporting.

Register company bank accounts with SWIFT code, IBAN, currency, and correspondent bank details. Payment instructions on customer invoices and supplier remittances pull the correct bank details based on the invoice currency.

Configure accepted payment types — bank transfer, cheque, cash, and inter-company offset — each with its own GL clearing account and default payment terms. Payment method drives the journal entry posted on each receipt.

Define tax groups containing component tax rules — VAT, GST, withholding tax — and apply them to invoice lines by customer type, charge category, or jurisdiction. Tax amounts calculate and post to GL automatically on save.

Run the month-end close checklist: verify all AP invoices are matched to jobs, all AR invoices are issued, FX gains and losses are realised, and journal totals balance before locking the period against further changes.

Post double-entry journal entries from AR invoices, AP bills, cash receipts, and FX revaluations. Each entry links back to its source document for drill-down, and the system validates balance before allowing posting.

Configure a freight-specific chart of accounts with codes for accounts receivable, accounts payable, freight revenue by transport mode, cost of goods sold, bank clearing accounts, and FX gain and loss accounts.

Maintain the full ISO 4217 currency registry with decimal places, rounding rules, and display format per currency. Add new currencies at any time and assign them to exchange rate groups, invoices, and charge lines.

Produce an aged receivables report showing outstanding invoice balances in current, 1 to 30, 31 to 60, 61 to 90, and over 90 day buckets. Filter by branch, sales representative, or customer for targeted collection follow-up.

View gross and net profit by job, customer, trade lane, and reporting period. Compare buy versus sell by charge category, identify margin erosion trends, and track FX gain or loss versus the rate captured at quote time.

Set credit limits per customer and monitor utilisation in real time as invoices are raised and payments received. Warn or block new job creation when a customer exceeds their limit and flag overdue balances to the collections team.

Accrue detention and demurrage charges against free time agreements per container. The calculator tracks free day usage automatically and triggers alerts when containers are at risk of incurring carrier penalty charges.